Interview Schedule — User Guide

Module: Recruitment
Audience: Recruiters, hiring managers, interviewers
Version: 1.0.0
Last updated: 2026-07-22

Overview

Interview schedule lets you plan interviews for candidates linked to a recruitment campaign. Each schedule has a name, date, time window, assigned interviewers (staff), and one or more participating candidates. You can manage schedules from a table with a preview panel or from a calendar view.

Prerequisites

• Permission: Recruitment → View to open the page and calendar. Create to add schedules. Edit to change records. Delete to remove schedules.
• Campaigns and candidates: At least one campaign and candidate profile should exist before scheduling (recommended).
• Job positions: Optional; position can auto-fill when you pick a campaign.

Step-by-step: View interview schedules

1. Go to Recruitment → Interview schedule.
2. Review the table: schedule name, time, date, campaign, candidate avatars, interviewer avatars, and who created the entry.
3. Click a schedule name or View to open the preview panel on the right.
4. Use the double-chevron button to expand or collapse the split view.

Expected result: A list of all interview schedules with a detail preview showing general information and participating candidates.

Step-by-step: Create an interview schedule

1. On the Interview schedule page, click New interview schedule.
2. Under General information, complete:
   • Recruitment campaign (select a campaign — position may auto-fill).
   • Interview schedule name.
   • Position (optional; may populate from campaign).
   • Interview day, From time, and To time.
   • Interviewer — select one or more staff members (required).
3. Under Candidates, select at least one candidate. Email and phone fill in automatically.
4. Click + to add more candidate rows if needed.
5. Click Submit.

Expected result: A success message; the new schedule appears in the list. If the candidate already has an overlapping interview at that time, you see a warning and must change the time or candidate.

Step-by-step: Edit an interview schedule

1. In the schedule list, hover the row and click Edit.
2. Update fields in the modal (same layout as create).
3. Click Submit.

Expected result: The list and preview reflect your changes. Candidate links are replaced with your current selection.

Step-by-step: Delete an interview schedule

1. In the schedule list, click Delete on the row.
2. Confirm deletion.

Expected result: The schedule and its candidate links are removed.

Step-by-step: Use calendar view

1. On the Interview schedule page, click Calendar view.
2. Interviews appear as events on the calendar (title = schedule name).
3. Click an event to open that schedule in the list view.
4. Click a day to start creating a new schedule with that date pre-filled.

Expected result: A visual calendar of all interview schedules. You can create new schedules directly from the calendar.

Field reference (create/edit modal)

Common issues

Related features

• Recruitment → Campaign — parent requisition for the interview
• Recruitment → Candidate profile — applicants linked to schedules; interview history on candidate detail
• Recruitment → Dashboard — upcoming interviews widget
• Setup → Email templates — interview schedule status notification template (configure for future use)