The following steps should be followed why creating a purchase request:
- Click on purchase, the option of purchase request will show up, click on it
- On the purchase request page, you will find the following fills:
Purchase order description: make a detailed description of the items requested by a buyer from a seller.
- Purchase number: a unique identification code that is automatically generated.
- Vendors: individuals that provides goods and services
- Estimate: an expected cost required for a particular project.
- Purchase Request: a request submitted by an authorized person within an organization specifying item needed.
- Project: initiated task for which goods are being procured.
- Type: what type of item is requested
- Department: what department is making a purchase request
- Currency: which currency will be referrable for a particular purchase request
- Order date: when the purchase request was issued to a seller
- Tags: specific labels assigned to a purchase request for easy identification
- Person in charge: one responsible for the procurement process for a specific purchase
- Customer: an entity that places a request for a goods from a vendor
- Sales invoices: invoices issued to a buyer to make payment for a particular goods.
- Number of days owed: overdue date for payment of a particular goods.
- Delivery date: specific date required by a seller to deliver a particular goods to a buyer
- Select item: a particular kind of goods a buyer intends to buy
- Item: fill in the name of the name
- Item description: describing the item purchased
- Unite price(N): price of the item requested
- Quantity: how many of the item were requested
- Tax: financial charge on an item
- Tax value (N): amount of tax applied to be total cost of the item requested
- Subtotal (after tax): total cost of items requested
- Discount (%): reduction in the price of item requested
- Shipping fee: a charge incurred for delivery of items.
- Vendor note: additional information from a vendor included on a particular goods
- Terms and Conditions: legal binding transactions including warranties
Once all the necessary details have been accurately filled, click on the "Save" button to record your purchase request successfully.
A notification will confirm the successful saving of the purchase order.