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Transfer — User Guide

Transfer — User Guide

Module: Accounting
Audience: Accountants, bookkeepers, finance administrators
Version: 1.0.0
Last updated: 2026-07-22

Overview

A transfer moves money from one account to another in the chart of accounts (for example, from a checking account to a savings account). Each transfer creates matching debit and credit postings so books stay balanced.

Prerequisites

Role Typical permissions
View transfers Accounting Transfer → View
Create transfers Accounting Transfer → Create
Edit transfers Accounting Transfer → Edit
Delete transfers Accounting Transfer → Delete

Source and destination accounts must exist in the Chart of accounts. Only certain account types appear in the transfer pickers.

Step-by-step: View transfers

  1. Go to Accounting → Transfer.
  2. Optionally filter by Transfer funds from, Transfer funds to, and date range.
  3. Review Transfer funds from, Transfer funds to, Transfer amount, and Date.

Row actions (when permitted): Edit, Delete.

Step-by-step: Create a transfer

  1. Go to Accounting → Transfer.
  2. Click Add.
  3. Complete the form:
    • Transfer funds from — account money leaves
    • Transfer funds to — account money enters
    • Date — effective date
    • Transfer amount — amount to move
    • Description — optional memo
  4. Click Submit.

Expected result: The transfer is saved and both account balances update through the general ledger.

Step-by-step: Edit a transfer

  1. On the list, click Edit on the row.
  2. Change accounts, date, amount, or description in the modal.
  3. Click Submit.

Editing replaces the underlying ledger postings for that transfer.

Step-by-step: Delete a transfer

  1. Click Delete on the row and confirm.

Or select multiple rows → Bulk actions → Mass delete → Confirm (requires Delete permission; bulk UI may be unavailable — delete one row at a time if needed).

Expected result: The transfer and its ledger lines are removed.

Field reference

Field Required Description
Transfer funds from Yes Source account
Transfer funds to Yes Destination account
Date Yes Posting date
Transfer amount Yes Amount in base currency
Description No Memo (rich text)

Common issues

Symptom Likely cause What to do
Cannot open Transfer Missing View permission Request Accounting Transfer → View
Warning: books closed Date on or before closing date Pick a later date or ask admin about close settings
Transfer failed Server or validation error Verify accounts and amount; retry
Cannot save (access denied) Missing Create or Edit on submit Request appropriate permission
Bulk delete unavailable UI permission typo Delete transfers individually
Account missing from dropdown Account type not eligible Use an allowed account type or create under COA

Related features

  • Chart of accounts — accounts used in transfers
  • Banking — bank account balances after transfers involving bank accounts
  • Journal entry — alternative for complex multi-line movements
  • Accounting → Setting → General — close the books and closing date

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