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Stock Import (Goods Receipt) — User Guide

Stock Import (Goods Receipt) — User Guide

Module: Warehouse
Audience: Warehouse staff, inventory controllers
Version: 1.0.0
Last updated: 2026-07-22

Overview

Stock import (goods receipt) is how you record inventory arriving into a warehouse: purchased goods, transfers in, or other inbound stock. Each receipt increases available quantity for the items and warehouse you specify.

Prerequisites

  • Permission: Stock import → View (to open the list) and Create / Edit (to save receipts).
  • Setup: Items (commodities) and at least one warehouse must exist under Warehouse settings.
  • Purchase integration: If your organization uses the Purchase module, you can link receipts to purchase orders and vendors when receiving against a PO.

Step-by-step: Create a goods receipt

  1. Go to Warehouse → Stock import.
  2. Click New (or equivalent) to open the goods receipt form.
  3. Enter receipt header details: date, target warehouse, and supplier/PO references if applicable.
  4. Add line items: select commodity/item, quantity, and unit.
  5. Review totals and notes.
  6. Click Save.
    • Optionally use Save and send request if your process requires approval notification.
  7. You return to the receipt detail/list with a success message.

Expected result: On-hand stock for the selected warehouse increases for each line item (per your approval/posting rules).

Step-by-step: Edit a goods receipt

  1. Open Warehouse → Stock import.
  2. Open the existing receipt from the list.
  3. Click Edit, change header or lines, then Save.

Common issues

Symptom Likely cause What to do
Cannot open Stock import Missing View permission Request Stock import → View
Cannot save Missing Create/Edit permission Request appropriate permission
Item not in list Commodity not set up Add item under Warehouse → Items
No warehouse option No warehouse defined Configure under Warehouse → Warehouses / Settings
Save failed warning Validation or inventory rule Check required fields and quantities

Related features

  • Warehouse → Items (commodity master)
  • Warehouse → Stock export (outbound)
  • Purchase → Purchase order (when receiving against POs)

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