Registers — User Guide
Module: Accounting
Audience: Accountants, bookkeepers, finance administrators
Version: 1.0.0
Last updated: 2026-07-22
Overview
Registers lets you browse accounts in the chart of accounts with current balances and open a per-account transaction register to review or enter lines. Use it for account-level activity review and manual register postings that are not created through invoices, banking, or journal entry.
This is different from Accounting → Banking (bank accounts and bank reconciliation), which focuses on bank-type accounts only.
Prerequisites
| Role | Typical permissions |
|---|---|
| View the register list | Accounting Registers → View |
| Add or edit register lines | Accounting Registers → Create and/or Edit |
| Toggle account active on the list | Accounting Chart of accounts → Edit |
Accounts must exist in the Chart of accounts before they appear in Registers.
Step-by-step: View the register list
- Go to Accounting → Registers.
- Optionally filter by Account, Sub account, Type, Detail type, From date, and To date.
- Review columns:
- Type / Sub type — account classification
- Account code and Account name — click the name to open the register
- Balance — computed from general ledger history (respects cash vs accrual setting)
- Active — on/off toggle (requires Chart of accounts Edit permission)
For supported account types, use the history icon in Options to open the account history report.
Step-by-step: Work in an account register
- From the list, click an Account name.
- On the register page, review the company and account header.
- Use filters (From date, To date, Number, Payee, Account for split) and Reset filter as needed.
- In the transaction grid:
- Enter Date, Number, Payee, Split account, and either a Payment (credit) or Deposit (debit) per row.
- Right-click rows for additional grid actions (add/remove rows).
- Confirm the Ending balance at the bottom.
- Click Submit to save.
Expected result: Lines are saved to the account history and the ending balance updates.
Field reference (register grid)
| Column | Description |
|---|---|
| Date | Transaction date |
| Number | Reference or check number |
| Payee | Vendor or customer |
| Account (split) | Offset / split account |
| Payment | Credit amount (labeled per account type) |
| Deposit | Debit amount (labeled per account type) |
| Balance | Running balance (read-only) |
Label text for payment/deposit columns varies by account type (e.g., income vs expense accounts).
Common issues
| Symptom | Likely cause | What to do |
|---|---|---|
| Cannot open Registers | Missing View permission | Request Accounting Registers → View |
| Cannot save lines | Missing Create or Edit | Request appropriate Registers permission |
| Validation: enter decrease or increase | Row has a date but no amount | Enter payment or deposit on that row |
| Active toggle disabled | Missing Chart of accounts Edit | Request COA Edit or ask an admin |
| Bank balance column empty | Not populated in current build | Use Banking for bank-specific balances |
| Balance differs from reports | Cash vs accrual method | Check Setting → General → Accounting method |
Related features
- Chart of accounts — master account list and active status
- Journal entry — balanced multi-line GL postings
- Banking — bank register and feeds for bank accounts
- Reports → Account history — detailed GL drill-down